Meeting & Event Planning

We plan hundreds of meetings and events annually in locations all over North America. Our staff is skilled in site selection and coordination, facility negotiation, budget development, program promotion, registration and database management, program development, education development, exhibit management, special activities, recreational activities, travel coordination and meeting evaluation. Our professional planners are well versed in coordinating all the details to ensure successful association events.

Meeting Planning/Conventions/Trade Shows

  • Site coordination and selection
  • Facility contract negotiation
  • Budget development
  • Develop promotional pieces
  • Establish timelines
  • Coordinate mailings
  • Event registration and database management
  • Help in development of topics and speakers
  • Arrange for speakers, fees
  • Coordinate signage
  • Provide attendee packets, name badges, etc.
  • Provide meeting attendance reports
  • On-site coordination
  • Obtain certification approval
  • Develop evaluation forms and summarize results
  • Sell exhibit space
  • Coordinate with show manager when applicable
  • Develop and coordinate social activities
  • Arrange for spouse and children programs
  • Coordinate lodging arrangements
  • Coordinate travel arrangements

Special Projects and Events

  • Coordinate golf tournaments
  • Coordinate holiday parties
  • Implement awards programs
  • Implement certification programs

Seminars and Education

  • Site coordination
  • Contract negotiation
  • Develop promotional pieces
  • Coordinate mailings
  • Develop timelines
  • Event database and registration management
  • Help develop topics and speakers
  • Arrange for speakers and fees
  • Coordinate signage
  • Provide name badges, materials
  • Provide meeting attendance reports
  • Provide on-site coordination
  • Obtain certification approval
  • Provide records to national offices
  • Provide evaluations and then summarize them